Immediately visit the property and conduct a formal inspection, familiarising ourselves with the location and the general condition of the property. We can then give you an independent appraisal of your property.
Prepare a full colour brochure providing details of the property including digitally produced images.
If agreed with the Landlord, erect our distinctive "To Let" board at your property.
We will utilise our state of the art computerised management system so that we can target the tenant most suitable for your property.
We will use cutting edge marketing and boast a strong presence. We will ensure your property is given maximum exposure across a variety of different media including key property titles, email marketing and key property websites.
Accompany all persons interested in viewing the property.
Issue application forms to those interested in applying for the tenancy. These applicants will be subject to a rigorous vetting procedure, including: obtaining references, guarantor(s), bank details, previous landlord details, work details and proof of identification from the prospective tenant(s). This information will enable us to vet the tenant thoroughly. The Landlord will be informed of any applicant who passes this vetting process. However, only when the Landlord is satisfied with the successful applicant, will we proceed further with the application. In certain cases, e.g. If the Landlord resides overseas or does not wish to get involved with the final choice of a tenant, Whelans will make that final choice.
Draw up a legally binding tenancy agreement and have it signed by tenant(s), guarantor(s) and Landlord(s). Our comprehensive tenancy agreement has been reviewed and approved by the Northern Ireland Department of Trade and Industry Inspector and meets their stringent criteria.
Collect the first month's rent prior to the tenant(s) moving into the property. As per tenancy agreement rent is paid monthly in advance.
For all tenancies, we will obtain a deposit from the tenant(s). We will then forward this onto the tenancy deposit scheme (TDS).
Where applicable, complete with the tenant(s) any necessary Housing Benefit paperwork and submit this to the Northern Ireland Housing Executive prior to the tenant moving into the property.
Where provided with the necessary information, such as names of suppliers and utility account numbers, we can notify existing service providers and transfer these accounts across to the new tenant(s).
At the start of each tenancy, we can, upon request draw up an inventory of the Landlord's property's fixtures and fittings and contents, and compile a check-in report. The cost will be charged to the landlord.